123File-IT Features
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Our years of experience in document management mean we understand your needs. That's why we've built 123File-IT with the capabilities you need most. Scanning your documents is just the beginning. Imagine what your business can achieve with the features described below! |
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Document and File Archiving | ||
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123File-IT can file any type of scanned document or digital file. When scanned, we can handle any size document, may it be standard 8 ½ x 11, legal size, or large format drawings. As long as you have a scanner to scan the document, we can store and make it available for instant retrieval. Filing digital documents with 123File-IT is simple and easy. Any type of electronic document like Word and Excel, even picture formats like JPEG, PNG, BMP, and GIF are easily stored. We also have the ability to file video clips like MJPEG and WAV. All digital files are stored in their native format. This makes them available for easy retrieval and viewing.
Documents and files can be stored and labeled using up to 99 searchable index fields.
These fields can be controllable by length, character, and content (list boxes) |
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Unlimited Users | ||
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There is no limit to the number of users you can sign-up in the 123File-IT service.
This includes both users that will view documents and files as well as users that
can scan and upload. All user permissions are easily modified to limit viewing,
emailing, downloading, and index editing privileges. |
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Your Site or Ours | ||
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The 123File-IT award winning software suite can reside on a server at your location
or ours. On our site, 123File-IT will maintain your documents within a secure server
and redundant storage architecture. The only difference is who manages the software
and hardware structure. |
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In One Place | ||
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123File-IT is a central depository for all of your documents and files. So if you
have multiple offices or roaming employees, 123File-IT enables everyone to securely
file and view important documents and files at no additional expense.
(The central depository can be housed on your server or within a 123File-IT server.) |
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Work Flow | ||
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123File-IT offers a complete workflow module that is simple and easy to set-up.
The graphical interface lets you implement features such as document tracking,
queues for rejection, approval, email, and faxing. The 123File-It workflow tool
even lets you set time triggers and reminders about documents and files. |
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Email Archiving | ||
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123File-IT offers the ability to not only archive documents and files in the same
folder, but to archive emails and attachments within the same folder. This
is another easy to use but very powerful archive tool from 123File-IT. |
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Data Redundancy | ||
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Your vital information is always secure with automated backups and redundant data
centers. Maximum uptime ensures you'll have the documents you need when you need
them. |
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Secure Access | ||
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Keep sensitive documents safe from prying eyes. Assign security levels to your files
to block unauthorized access. Secure them during transfer using the strongest Secure
Socket Layer technology. |
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Global Reach | ||
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Wherever your business goes, you can take your documents along. Share files with
clients across the globe, and keep foreign offices up-to-date with the latest information. |
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Collaboration | ||
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Discuss documents online with other users. Create public notes, or send private
messages. Associate notes with a set of documents for easy reference later. |
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Scalability | ||
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123File-IT scales easily as your business grows. From ten documents to ten million
documents and beyond, your files remain organized and accessible. |
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Archive-Direct | ||
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Have your archived documents sent to you on CD or DVD whenever you need them. Keep
them for extra security, long-term storage, or send them to your clients. Viewing
software is included on every disc. |
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Document Versioning | ||
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123 File-IT allows you to download, edit and resubmit documents into the system.
Much like a library, once a user "checks out" a document, no one else
can edit it until it is "checked" back in. It is automatically assigned
it's own version number. You can keep track of your revisions from start to finish.
All versioning transactions are kept in a secure log and the document history can
be easily viewed. |
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